PAPERLESS OFFICE – INTO THE PAPERLESS-VERSE
In the 4.0 era, with the continuous development of science and technology, many ideas for using technology in the office have been widely applied. Paperless Office or Electronic Office is a working model applying advanced technology chosen by many businesses. So what smart technologies are being applied to the Paperless office? Let’s find out with VietOffice in this latest topic.
E-Invoice
E-Billing (or E-Invoice), is a form of bill payment through electronic devices, replacing traditional paper invoices.
Businesses can receive and issue invoices in many different forms: via email, phone messages or other electronic applications. Electronic invoices can be sent in many different forms, and businesses can also make payments extremely simply and quickly through E-Banking – Electronic banking, electronic wallets, Bank cards, online payment gateways,… Convenience, ease of use, cost optimization,… these are the most obvious benefits that help many businesses choose to use electronic invoices.
E-Signature
E-Signature is a form of digitized signature that can be created in the form of letters, numbers, symbols, sounds, images, or other forms by electronic means. Electronic signatures are often used to authenticate and confirm electronic transactions in many fields including finance and banking, commerce, manufacturing,…
E-Signature was born based on the combination of complex encryption algorithms and competent certification units (CAs – Certification Authorities and TSPs – Trust Service Providers). The combination of the above two factors ensures the legality and integrity of the document; any unauthorized modifications will be detected and notified to relevant parties.
With Paperless Office, E-Signature will be the perfect alternative to traditional handwritten signatures with advantages such as: Saving time; Saving paperwork; High reliability & security; Multi-industry applications; Better experience,…
Smart Check-In
Traditional Check-In processes are gradually being replaced by more advanced technology solutions. Check-In today can be through check-in apps, magnetic cards, fingerprints, etc. Most notably, facial recognition timekeeping technology is becoming a trend, with benefits such as: Fast, secure Maximum accuracy with face data is timekeeping data; Enhance security when automatically controlling access in the office; Track attendance data, entry and exit information in real time. Currently, Check-In devices also can integrate with the internal management system or can be developed into comprehensive HRM software.
Optical Character Recognition (OCR)
This is a technology that converts typed or handwritten text into digital documents. With the same operation as a scanner, the technology will extract text from image files and documents and convert them to soft files. In addition, AI technology has now been applied to OCR to help identify and filter necessary information from identification documents such as ID cards, driver’s licenses, employee cards… OCR helps businesses save time and cost for typing documents, supporting classification and extracting information from emails. Businesses also use OCR to digitize data, convert hard documents into soft files that are easier to store and manage, aiming for a complete Paperless office model.
